Committees
Joining one of Sequoyah's committees is one way to help make our community a great place to live. Whether you are looking for an activity, a way to meet your neighbors or a way to become more involved in the community, consider participating on an Association committee. Your ideas, time and effort will be a valuable contribution to improving our community.
Sequoyah will be adding a new Associate Member to three committees. Associate Members are available to residents of the community that are not co-owners. See committee discriptions below for details.
To volunteer for a committee, please indicate your interest on the Volunteer Form and return it to the Management Office.
Sequoyah's committees include the Architectural Review Committee, Budget Committee, Communications Committee, Covenant's Committee, Landscape Committee, and Community Action Committee.
Note: Only one member of a unit can serve on a committee at a time.
The Architectural Review Committee is tasked with the responsibility of approving Co-Owner requests for modification on the exterior of the buildings or in the limited common areas. This may include requests pertaining to the installation of new windows or doors, the installation of satellite or cable services, the planting of flowers in the limited common areas or any other modifications that are visible from the outside of your unit. This committee will advise the board on resolutions pertaining to ARC requests.
The Budget Committee is comprised of members of our community which enables co-owners to discuss and approve how their money is spent. The owners who serve on the Budget Committee represent a cross-section of the community. The Treasurer acts as the Chair of the Committee and will make sure that all Committee members understand the basic components of the budget.
After reviewing historical information about the needed funds for operations and reserves, the Committee estimates the total expenses for the coming year and compares that sum to the Association’s potential revenue. Using a formula found in the Master Deed for the percent obligation of each unit, the Budget Committee then recommends any needed increases in the condo fee to the Board of Governors for review and approval.
This Committee meets a few times in late summer and early fall.
The Communication Committee was formed for the purpose of improving the way in which Sequoyah communicates with the owners and residents. The Committee's focuses are to develop and recommend ways to improve communication between the Board, Management and the Community. The Committee investigates ways to facilitate owner and resident feedback. The Communications Committee assists the Management Office with community social events. This committee will have an Associate Member position that is available to a resident of the community that is not a Co-owner.
The Covenant's Committee is responsible for addressing cases involving violations of the rules and regulations that govern the Sequoyah community. The Committee schedules hearings for each co-owner and provides them with an opportunity to present evidence related to their individual case. The Committee then deliberates the facts of the case, any evidence presented, as well as any mitigating circumstances, and makes a decision regarding the outcome of the case.
The Covenant's Committee meetings are held bi-monthly on the third Tuesday of each month and typically run from 7:30 p.m. to 8:30 p.m.
The Covenant's Committee meetings are held bi-monthly on the third Tuesday of each month and typically run from 7:30 p.m. to 8:30 p.m.
**Note - Individual hearings are not open to the public for reasons of confidentiality.
The Landscape Committee monitors the appearance of over 75 acres of Sequoyah grounds, advises the Board of Governors on needed grounds maintenance and contracts related to grounds care, and recommends landscape improvements. The areas of interest to the Committee include grass cutting, soil treatment, leaf control, tree and bush trimming, removal of dead trees, removal of unsightly growth and fallen vegetation, common element flower beds, pathway maintenance and enhancing improvements such as new plantings.
Members of the Committee each take primary monitoring responsibility for an assigned phase of the community. Meetings are held each month to coordinate maintenance and needed improvements in each of the assigned areas. This committee will have an Associate Member position that is available to a resident of the community that is not a Co-owner.
Members of the Committee each take primary monitoring responsibility for an assigned phase of the community. Meetings are held each month to coordinate maintenance and needed improvements in each of the assigned areas. This committee will have an Associate Member position that is available to a resident of the community that is not a Co-owner.
This new committee is responsible for assisting the Board and Management office with increasing community involvement and action. They will liaise with the co-owners, residents, management, committees, board, and local community to improve our community and the lives of our residents. They will assist with outreach to improve attendance at key meetings, such as the annual meeting and budget hearings, and increased voter participation to increase our chances of obtaining quorum at our Annual Meeting. This Committee will work with the other committees so that they can obtain community participation in meeting their goals and objectives. They will work with local organizations and government agencies to assist our community in gaining access to vital resources that will make their lives better. The Community Action Committee will meet monthly to strategize and may need to participate in events and workshops more often as needed. This committee will have an Associate Member position that is available to a resident of the community that is not a Co-owner.